Is your office secure? Businesses of all sizes need to take specific safety measures not just to keep property secure, but to make employees feel safe in the workplace as well. Manage your office security with 10 measures that will keep your business safe and well-protected against all sorts of dangerous situations and potential threats.
Weak passwords are a security breach just waiting to happen. It's not enough to remind your employees that they need strong passwords. Make it a company policy that all passwords are changed every 90 days. This makes your data much more secure. Every user needs to have a unique password. Don't use one password for all users, because this makes your data much easier to hack.
Remind employees regularly how to create strong passwords, and caution them against using weak passwords. A password is weak if it contains personal data or common words.
If your computers are part of a network of if they're connected to the internet at all, make sure you've got specific software security measures in place. You need to have a firewall that protects your network from hackers and keeps data safe. Firewalls keep your network’s data secure, so that information won’t accidentally be revealed on the internet or become accessible to hackers.
You'll also need antivirus software that prevents viruses and malware. Antivirus software is an absolute essential for any computer that’s connected to the internet. There are many viruses and bugs floating all over the internet, and some of them can be delivered through email, websites or in files that look totally innocent. Antivirus software blocks damaging malware and other problems that can compromise your data.
Make sure all software is being updated regularly. Don't ever ignore or postpone updates. New software updates provide fixes for known problems and defense against known viruses, so this is not a step you want to skip.
Laptops, smartphones and other office devices can be picked up and carried right out the door. Use encryption software, password protect all devices and install apps that can track devices. Security apps also offer features like remote lockouts and remote data wiping. This way, devices can be immediately nullified as security risks if they are stolen or lost. Having all these measures in place will also deter thieves from taking devices.
All your data needs to backed up regularly so that it's stored safely. This is a security measure against technological and internet failure, problems that are bound to happen to even the best networks. Backup all data on a daily basis to keep information safe.
Protect yourself against theft, vandalism and natural disasters with a good insurance policy. If major damage occurs and your business is not properly insured, the entire business could be lost due to a single event. Get a comprehensive policy that protects all business property from the worst that can happen.
Use a CCTV security system to keep the property safer. A CCTV system will make employees feel more secure in the workplace. Employees need and want to feel safe. Be sure the cameras cover parking lot and employee areas so that their personal property will be protected while they're at work. Taking this step will make employees feel well cared for.
Prepare for Problems:
Things happen, and the world can be an unstable place. Develop safety protocols for potentially dangerous events. Make sure you have a plan in place if there is a fire, a natural disaster, an active shooter or a power outage. Employees should know how to get to safety exits and how they're supposed to react in specific situations that may threaten their safety.
Upgrade to heavy security doors on all entrances and exits. These doors not only keep the property safer, they also look imposing. Strong, severe-looking doors can work to deter thieves. They will also give all staff members peace of mind. Visible security like this goes a long way toward keeping businesses safer places to work.
No office, no matter how big or small, can afford to ignore basic security measures. Always be concerned about your office security and your employee safety. Take specific protective measures to avoid huge future problems, unhappy employees and unnecessary risks. Good security is essential for the success of any business.